This guide will be supplemented with photographs.This is a safe baseline procedure. Button, connector and source names will be matched to the equipment actually installed in the type B room.

Before the session

  1. Arrive a few minutes early and check that the control position is clear and ready.
  2. Start the system at the labelled control point; do not disconnect or rewire permanently installed equipment.
  3. Select the built-in computer or connect your laptop to the labelled HDMI or USB-C connector.
  4. Select the appropriate video source on the display.

Picture, sound and remote participants

  1. Confirm that the presentation appears on the intended display.
  2. Check sound and microphone levels without creating feedback.
  3. Start the camera and check the framing before remote participants join.
  4. Open Teams or another approved platform and run a short picture and sound test.

After the session

  1. End the meeting and sign out of personal accounts.
  2. Disconnect only your own laptop and accessories.
  3. Shut the system down at the labelled control point and leave permanent settings unchanged.

If equipment fails, submit a Helpdesk request with the building, room, time, selected source and affected device.